Event Planning & Coordination

Family of Business Network

Choose What You Need — Or Let Us Handle It All.

Planning an event takes time, organization, communication, and attention to detail. Family of Business Network offers flexible Event Planning & Coordination services that allow you to hire us for one part of your event or combine services for a complete event experience.

Already know what you’re doing but need professional guidance? Start with our $50 Event Consultation. Need help coordinating vendors, creating your theme, promoting your event, or managing everything on event day? Choose the individual services you need.

For clients who want more support, we also offer Bronze, Silver, Gold, and Platinum packages that combine multiple services into one event-management solution.

Professional Planning. Seamless Execution. Memorable Events.

✨ À-LA-CARTE EVENT SERVICES

Choose Only What You Need

Every event is different. Our à-la-carte options allow you to build your own event service package around your needs and budget.

💡 EVENT CONSULTATION — $50

Start With a Plan.

Have an event idea but aren’t sure where to begin?

Our Event Consultation gives you direct professional guidance to help organize your vision and determine your next steps.

Includes:

Up to 45-minute consultation
Event concept discussion
Event-goal review
Budget guidance
Venue recommendations/considerations
Vendor recommendations
Timeline recommendations
Marketing ideas
Logistics discussion
Q&A
Recommended next steps

Perfect For:

First-time event hosts
DIY event planners
Business owners
Artists
Organizations
Community leaders
Private celebrations
Anyone needing professional event guidance

Price: $50

If you decide you need additional assistance after your consultation, you can upgrade by purchasing one of our other event services or packages.

📋 FULL EVENT PLANNING — Starting at $250

From the Idea to the Event.

Let Family of Business Network help organize your event from the early planning stages through execution.

Can Include:

Event concept development
Planning checklist
Budget planning
Venue assistance
Vendor sourcing
Vendor communication
Timeline development
Logistics planning
Décor/theme direction
Entertainment planning
Guest-experience planning
Marketing recommendations
Event-day preparation

Perfect For:

Clients who want professional assistance managing multiple parts of the planning process.

Starting at $250

Final pricing depends on event size, guest count, complexity, planning period, location, and required services.

🤝 EVENT COORDINATION — Starting at $150

You Planned It. We’ll Help Put It Together.

Already have your venue, vendors, and event concept?

Our Event Coordination service helps bring all of those moving pieces together.

Can Include:

Vendor communication
Vendor confirmations
Timeline development
Logistics coordination
Venue communication
Schedule coordination
Vendor arrival planning
Setup coordination
Event logistics review
Pre-event coordination

Perfect For:

Clients who have already completed most of their planning but need professional help coordinating execution.

Starting at $150

📣 MARKETING & PROMOTION — Starting at $100

Plan the Event. Then Fill the Room.

Having a great event isn’t enough—people need to know about it.

Family of Business Network can help develop a promotional strategy designed to build awareness and drive:

RSVPs • Registrations • Ticket Sales • Attendance • Brand Awareness

Can Include:

Event marketing strategy
Promotional timeline
Social media strategy
Content recommendations
Calls-to-action
Registration/RSVP strategy
Email marketing recommendations
SMS marketing recommendations
Promotional campaign planning

Optional Add-Ons:

Event flyer design
Social media graphics
Email campaign creation
SMS campaign creation
Facebook/Instagram ad setup
Content creation
QR codes
Printing
Video editing

Starting at $100

Advertising spend, printing, email/SMS platform charges, and additional marketing services are separate unless specifically included.

🎨 DÉCOR & THEME DESIGN — Starting at $150

Give Your Event a Look People Remember.

We’ll help develop the visual direction for your event so everything works together.

Can Include:

Event theme development
Color palette
Décor direction
Table styling recommendations
Backdrop ideas
Balloon/decor concepts
Stage design direction
Signage recommendations
Photo-area concepts
Guest-experience ideas
Décor vendor recommendations
Basic event design plan

Starting at $150

Please Note:

This starting price covers creative planning and design direction.

Physical décor, flowers, balloons, furniture, rentals, materials, delivery, installation, setup labor, and third-party decorator fees are separate unless specifically included in your custom quote.

🎧 DAY-OF EVENT MANAGEMENT — Starting at $100/Hour

Enjoy Your Event. We’ll Help Manage It.

You’ve already put the work into planning your event. You shouldn’t have to spend the entire day checking vendor arrival times and watching the clock.

Can Include:

Vendor arrival coordination
Timeline monitoring
Setup oversight
Vendor communication
Entertainment coordination
Activity transitions
Guest-flow assistance
Basic event troubleshooting
Schedule management
Breakdown coordination

Starting at $100/hour

Minimum booking hours may apply depending on event type and complexity.

Additional event coordinators or staff may require an additional fee.

➕ BUILD YOUR OWN EVENT PACKAGE

Don’t need full-service planning?

Combine any of our à-la-carte services.

Example:

Event Consultation — $50

Event Coordination — Starting at $150

Marketing & Promotion — Starting at $100

A customized event solution based on what you actually need.

You can also combine:

Planning + Marketing

Coordination + Day-of Management

Planning + Décor Direction

Marketing + Décor Direction

Planning + Coordination + Day-of Management

Or create your own combination.

🏆 COMPLETE EVENT PACKAGES

Want more support under one package?

Choose one of our combined options.

🥉 BRONZE — ESSENTIALS — $250

Perfect for Small Events

Includes:

Event consultation
Basic planning
Vendor recommendations
Basic timeline
Basic coordination
Up to 3 hours of day-of coordination

Recommended For:

Small parties
Pop-ups
Workshops
Meetings
Business gatherings
Intimate celebrations
Small community events

Suggested Guest Count:

Up to 75 Guests

Package Price: $250

🥈 SILVER — EXPERIENCE — $500

Perfect for Mid-Size Events

Includes:

Full planning
Vendor coordination
Budget-planning assistance
Detailed event timeline
Marketing support
Setup planning
Up to 6 hours of day-of coordination

Recommended For:

Birthday celebrations
Networking events
Business events
Brand launches
Showers
Release parties
Community events
Fundraisers

Suggested Guest Count:

Up to 150 Guests

Package Price: $500

🥇 GOLD — PREMIER — $750

⭐ MOST POPULAR

For larger events requiring more hands-on planning and management.

Includes:

Full-service planning
Vendor sourcing/coordination
Vendor negotiation assistance
Budget-planning assistance
Décor & theme direction
Marketing & promotion planning
Detailed event timeline
Guest-experience planning
Event logistics
Up to 10 hours of day-of management
Basic breakdown coordination
Post-event follow-up

Recommended For:

Large celebrations
Business events
Concerts
Artist showcases
Community events
Brand activations
Release parties
Fundraisers
Networking experiences

Suggested Guest Count:

Up to 300 Guests

Package Price: $750

💎 PLATINUM — ALL-INCLUSIVE EVENT MANAGEMENT — Starting at $1,200

Our Highest Level of Event Support

Designed for major events requiring extensive planning, vendors, logistics, marketing, production, and event-day management.

Can Include:

Everything in Gold, plus:

Extended planning support based on agreed scope
Comprehensive event production plan
Venue sourcing/coordination
Premium vendor sourcing
Vendor-management assistance
Detailed budget-management assistance
Comprehensive logistics planning
Entertainment coordination
Permit/insurance coordination assistance
Full event production coordination
Setup management
On-site event team based on scope
Event-day management
Breakdown coordination
Post-event recap/report

Recommended For:

Festivals
Concerts
Conferences
Major community events
Corporate events
Large private celebrations
Large fundraisers
Major brand activations
Multi-vendor productions

Suggested Guest Count:

500+ Guests

Starting at $1,200

A custom quote is required based on the event scope.

⚠️ IMPORTANT: PACKAGE PRICES ARE SERVICE FEES

Family of Business Network’s listed prices cover the applicable planning, consultation, coordination, marketing, design direction, and/or management services described in your selected option.

They are NOT your total event budget.

Unless specifically included in writing, your payment to Family of Business Network does not cover:

Venue rental
Catering
Food/beverages
DJs
Performers
Entertainment
Photography
Videography
Physical decorations
Flowers
Balloons
Furniture
Tables/chairs
Tents
Rental equipment
Security
Additional event staff
Transportation
Cleaning
Insurance
Permits
Printing
Merchandise
Advertising spend
Vendor deposits
Taxes/gratuities
Other third-party expenses

🤝 VENDOR SOURCING & COORDINATION

Depending on your service/package, we can help source or coordinate:

Venues • Caterers • DJs • Photographers • Videographers • Decorators • Rental Companies • Entertainment • Security • Hosts/MCs • Bakers • Event Staff • Transportation • Cleaning Services • And More

You maintain approval over your vendors and event budget.

💵 BUDGET MANAGEMENT

We’ll help you determine how your available event budget may need to be allocated across:

Venue → Food → Entertainment → Décor → Rentals → Marketing → Staffing → Security → Media → Miscellaneous

Our planning fee should be considered separately when establishing your total event budget.

📣 EVENT MARKETING SERVICES

Because Family of Business Network also specializes in marketing and business development, you can keep more of your event services under one company.

Available upgrades can include:

Flyer/poster design
Social media marketing
Promotional campaigns
Email marketing
SMS marketing
Facebook/Instagram advertising
QR codes
Registration/booking setup
Photography
Videography
Photo/video editing
Merchandise design
Merchandise production

Ask us about adding these services to your event.

📅 TIMELINE & LOGISTICS

Depending on your package, we’ll help organize important event times such as:

Setup → Vendor Arrival → Staff Arrival → Doors Open → Guest Arrival → Activities → Performances → Food Service → Giveaways → Closing → Breakdown

The goal is simple:

Everyone knows where they need to be, what they need to do, and when it needs to happen.

📍 TRAVEL

Travel outside our standard service area may require additional charges for:

Mileage
Transportation
Parking
Tolls
Hotel accommodations
Travel time

Any required travel fees will be discussed before booking whenever possible.

🚀 HOW IT WORKS

STEP 1 — CHOOSE YOUR SERVICE

Select one à-la-carte service or a complete event package.

STEP 2 — COMPLETE YOUR QUESTIONNAIRE

Tell us about your event, date, location, guest count, budget, and vision.

STEP 3 — WE REVIEW YOUR EVENT

We’ll determine whether your project falls within the standard scope of your purchase.

STEP 4 — CONSULTATION

When applicable, we’ll discuss your vision, priorities, budget, and next steps.

STEP 5 — CUSTOM QUOTE IF NEEDED

If your event requires work beyond the standard scope, we’ll provide additional pricing before performing additional paid work.

STEP 6 — PLANNING & COORDINATION

We begin completing the services included in your agreement.

STEP 7 — EVENT DAY

If day-of management is included, we’ll help execute the agreed event plan.

🎉 LET’S MAKE IT HAPPEN!

Whether you need one hour of professional guidance or help managing the entire event, Family of Business Network gives you the flexibility to choose the level of support that fits your vision and budget.

We Plan. You Celebrate. We Handle the Rest!

EVENT PLANNING & COORDINATION SERVICE AGREEMENT

By purchasing Event Planning & Coordination services from Family of Business Network, the customer acknowledges and agrees to the following terms.

1. SERVICE OPTIONS & PRICING

Current advertised rates include:

Event Consultation — $50

Full Event Planning — Starting at $250

Event Coordination — Starting at $150

Marketing & Promotion — Starting at $100

Décor & Theme Design — Starting at $150

Day-of Event Management — Starting at $100/hour

Bronze — $250

Silver — $500

Gold — $750

Platinum — Starting at $1,200

Prices marked “starting at” represent the minimum charge and may increase depending on event scope.

2. EVENT CONSULTATION

The $50 Event Consultation includes up to 45 minutes of professional event-planning guidance.

The consultation does not automatically include ongoing planning, vendor sourcing, vendor communication, marketing execution, design work, event-day management, or other services unless separately purchased.

3. CUSTOM PRICING

Final pricing may depend on:

Event type
Guest count
Location
Planning period
Number of vendors
Event duration
Complexity
Number of locations
Staffing
Travel
Setup/breakdown requirements
Requested deliverables

Additional paid work must be approved before being performed.

4. SERVICE FEE VS. EVENT BUDGET

Payments made to Family of Business Network cover the planning, consultation, coordination, management, marketing, or creative services included in the customer’s selected service.

They do not represent the customer’s total event budget.

5. THIRD-PARTY COSTS

Unless expressly included in writing, customers are responsible for costs associated with:

Venues
Catering
Entertainment
DJs
Photography
Videography
Decorations
Rentals
Security
Additional staffing
Transportation
Printing
Advertising
Permits
Insurance
Merchandise
Vendor deposits
Taxes/gratuities
Other third-party expenses

6. VENDORS

Family of Business Network may recommend, source, communicate with, or coordinate independent vendors depending on the purchased service.

The customer retains final approval over vendor selection unless otherwise agreed.

Independent vendors remain responsible for their own products, services, contracts, insurance, licensing, performance, and obligations.

7. VENDOR PAYMENTS

Unless specifically agreed otherwise, customers should pay third-party vendors directly.

Vendor deposits, cancellations, refunds, and rescheduling are governed by the applicable vendor’s terms.

8. CUSTOMER RESPONSIBILITIES

Customers are responsible for providing accurate and timely information concerning:

Date
Time
Venue
Guest count
Budget
Schedule
Vendors
Theme
Activities
Special guests
Performers
Restrictions
Other event details

9. CHANGES IN SCOPE

Significant changes after planning begins may result in additional fees.

Examples include changes to:

Date
Venue
Guest count
Event duration
Event concept
Number of vendors
Number of locations
Staffing needs
Requested services

10. DAY-OF MANAGEMENT

Day-of Event Management begins at $100/hour.

Customers will be charged according to the number of hours included in their purchase or written agreement.

Additional hours are subject to staff availability and additional charges.

11. ADDITIONAL STAFF

Events requiring multiple coordinators, assistants, security personnel, setup crews, production personnel, or other staff may require additional fees.

12. MARKETING

Marketing services are limited to the specific deliverables included in the purchased service.

Unless expressly included, advertising spend, printing, SMS credits, email-platform charges, photography, videography, graphic design, and other marketing expenses are separate.

No specific attendance, ticket sales, registrations, revenue, or advertising results are guaranteed.

13. DÉCOR & THEME DESIGN

Décor & Theme Design primarily covers planning and creative direction unless physical décor services are specifically included.

Flowers, balloons, furniture, materials, rentals, delivery, installation, labor, and other physical décor costs are separate unless stated otherwise.

14. TRAVEL

Events outside our standard service area may require additional charges for:

Mileage
Transportation
Parking
Tolls
Lodging
Travel time

Applicable travel charges should be communicated before the event whenever reasonably possible.

15. PAYMENT

Standard services may require full payment before work begins.

Larger or custom events may use a retainer and payment schedule established in the applicable quote, invoice, or agreement.

Required payments must remain current for work to continue.

16. CANCELLATION & RESCHEDULING

Customers should communicate cancellation or rescheduling requests as soon as possible.

Payments covering completed work or reserved planning/event capacity may be non-refundable.

Rescheduled dates are subject to availability.

Family of Business Network cannot guarantee availability for a replacement date.

17. PERMITS, INSURANCE & COMPLIANCE

The customer remains ultimately responsible for ensuring the event complies with applicable venue requirements, laws, and regulations unless Family of Business Network specifically accepts responsibility for coordinating an item in writing.

Requirements may include:

Permits
Insurance
Security
Occupancy limits
Food-service requirements
Alcohol requirements
Fire/safety requirements
Noise restrictions

18. SAFETY

Family of Business Network reserves the right to suspend or discontinue on-site services when conditions become unsafe, threatening, unlawful, or materially different from the agreed event scope.

19. WEATHER & UNCONTROLLABLE EVENTS

Family of Business Network cannot control weather, government restrictions, venue closures, utility outages, transportation interruptions, emergencies, or independent vendor failures.

Outdoor events should maintain an appropriate weather contingency plan whenever practical.

20. NO GUARANTEE OF RESULTS

Family of Business Network cannot guarantee:

Attendance
Ticket sales
Registrations
Sponsorships
Donations
Revenue
Profit
Marketing performance
Vendor performance
Weather
Exact event outcomes

21. PORTFOLIO USE

Unless confidentiality is requested and agreed upon, Family of Business Network may use appropriate public-facing photos or videos of completed event setups, signage, creative work, or events for portfolio and promotional purposes.

22. REFUNDS

Event services require reserved time, planning, research, communication, and customized work.

Payments are generally non-refundable once the applicable work has begun.

If Family of Business Network cannot provide a material portion of the purchased service, an appropriate reschedule, credit, alternative service, or applicable refund may be considered.

23. ACCEPTANCE

By purchasing an Event Planning & Coordination service or package, the customer confirms that they have reviewed and agree to these terms.

Larger events, festivals, concerts, weddings, conferences, or complex productions may require an additional customized agreement.

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